How to Create Journal Voucher Entry and Ledger in SwilERP ERP

Create Journal Voucher

How to Create Journal Voucher in SwilERP (RetailGraph) Software


Journal Vouchers in SwilERP facilitate current accounting entries, corrections, and allocations when other means of entry are unavailable. They cover expenses like direct, indirect, and other business transactions, allowing users to adjust invoice amounts. Essential for Debit and Credit adjustments, journal vouchers handle credit purchases or sales, fixed assets purchases, and expenses. Follow the process below to create a comprehensive journal voucher for accurate accounting.

Follow the Process to Initiate the Journal Voucher Entry

  1. Go to the Starts> Accounts> Journal Voucher
The below-given image for your reference:


How to Create Journal Voucher

A new window of journal voucher will appear in the next slide. Do follow the below-given steps to create voucher:
  1. The process to do Debit Entry:
    1. Select the Account name from the drop-down list, or users can create it manually (For example- you selected office expense as the account name).
    2. Account Group or Party name is automatically filled after selecting the account name.
    3. Now, enter the Debit amount that amount you are paying.
    4. After entering a debit amount, the Current Balance column will be automatically filled.
  1. The process to do Credit Entry:
    1. Select the Account name as cash in hand or another ledger from which you want to create the entry.
    2. The Credit amount will be automatically filled in the dialog box.
    3. You can see the Current Balance after entering details in the credit amount column.
    4. If a user wants to give a narration of a particular entry, enter it in the Narration column.
  1. Save the window with the given option.
Below-given image for your reference: 



Note: If the user wants to adjust the invoice amount, select the customer name and further details will automatically be filled. Enter the amount and click on the Adjustment column. 

Create Ledger Account

Now, if you want to create a new ledger account in the same window, you can make it from the New option. Follow the below-mentioned steps to create the ledger account.
  1. While selecting the account name, you see the New tab.
  2. Click on the New tab to create a account.
  3. Then, you will see a new window for creating a ledger account.
  4. Select the Group Name under which group you want to update the ledger. ( i.e. capital account, direct/indirect expense, current liabilities/ assets, etc.)
  5. Enter the Name of the ledger account which you want to create.
  6. If you want to update other details, then you can edit them in the columns.
  7. Save the window with the given option.
Reference image:

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