How to Create Lock Detail Master & Return Locked Products in SwilERP Software

Create Lock MRP Master According to DPCO's New Issued Restricted MRP in SwilERP (RetailGraph)

How to Create Lock MRP Master According to DPCO's New Issued Restricted MRP


SwilERP featured a new option for users to lock their products MRP wise. According to the government's new guidelines, MRP is restricted on some drugs. The pharmacist can't sell the products above the restricted MRP. For this, users can create a Lock master for particular product and set the product's MRP. Also, users can return the locked products from collect locked data option in purchase return/ debit note form.

For example, you lock the MRP greater than(>) 100 rupees on product. Then you can't sell the same product at above Rs 100.

Note: Make sure that you use SwilERP's updated version. For this, you can contact your local service provider or make a ticket on www.support.com.

Start with login in SwilERP dashboard to initiate the process

Step:1 Create Lock MRP Master

  1. Go to the Masters Menu> Inventory> Lock Detail Option.
Reference image:
SwilERP Dashboard Window
  1. After that, a new window of Lock Detail will appear in the next slide.
  2. Click on the New option.
  3. Now, fill the following details:
    1. If you want to lock billing of a particular Customer, Refer By, Brand, Mkt. Co./Group, Product Category, etc. Then select them in the respective column.
    2. We want to lock MRP on a particular product. Then select the Product from the drop-drop list.
    3. Enter the Greater than (>) MRP amount in the column. (For example, you entered 100 rupees in the column)
  1. Click on the Save option.
Reference image:
Lock Detail Window

Step:2 How to view Lock Detail in Sale Bill

After creating master, now you create sales invoice for the same product. Then follow the below-given process.
  1. Go to the Sales Menu> Sales Invoice Option.
  2. Enter the details of Customer in column.
  3. Select the same Product whose master you created in the Lock Detail section.
  4. Fill other details i.e., Batch No, MRP, Rate in the columns.
  5. Enter the Quantity of your product.
  6. Now, click on the Save option.
  7. While saving the window, if your product's MRP is greater than 100 as you entered in lock master, an error message will appear on the screen.
  8. Or, if your product's MRP is less than 100, your sales invoice will be saved.
Reference image:
Sales Invoice Window

Step:3 How to Return Locked Products

Suppose the user wants to return all the products which are locked in SwilERP software. Then they can return them by creating purchase return/ debit note entries. Follow the below-given easy steps.
  1. Go to the Purchase Menu> Purchase Debit Note option.
  2. A new window of purchase debit note will appear in the next slide.
  3. Here you will see Collect Locked Data option.
  4. Click on the Collect Locked Data option, and after that, All Products which are locked will appear on the screen.

  5. Or, if you want to view details according to the selected vendor. Then select the Vendor name in the column. Then click on the collect locked data option, and details will appear according to selected vendor.

  6. After that, click on the Save option to return the products.

Reference image:

Purchase Debit Note Window

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