How to create credit note or debit note for Customer in Unisolve ?
It is applicable to GST registered, Not under composition, UNISOLVE Clients. If you are unregistered or under Composition, you may continue to work as earlier. You can read following for understanding about your dealing with GST registered (Not Composition) suppliers.
RETURN FROM CUSTOMER
You can enter sales return in Adjustments Menu and create credit note later. You can select sales return in credit note using F5 key OR you can directly enter in Credit Note for immediate adjustment. Credit Note is posted to account. While invoicing, credit note can be linked with invoice to show proper due amount of invoice, You have to use Adjustments option in invoice entry screen (it comes at end, if not coming set Show Adjustment menu in Wholesale Invoice to Yes from System Parameters - >Others tab.) You can create debit note to customer for price difference using Adjustments Menu -Debit Note to Customer option and attach the same to invoice using Adjustments option in Invoice entry screen.
If you are registered under GST and have not opted for composition, please do not use SALES REPLACEMENT, SALES REPLACEMENT GST options. They can be used for transaction only when both customer and supplier are unregistered or composition parties.
For Returns of Goods sold before 30th June, You can enter sales return and credit note/debit note in date of June 30 and include the same in STRTRAN 1, till you file STRTRAN 1.
For after tax period returns, we need to use Purchase tax codes, where as in credit notes we have been using sales tax codes.
When Retailer is GST Regular (Not composition, Registered)
For Sales Return/Price overcharged - Within Tax Period (6 Months of sales invoice date) for goods sold under GST, You should enter sales invoice no, date, GST Tax Code and Tax Method (T) Adjust and Refund.
For Sales Return - Within Tax Period (6 Months of sales invoice date) for goods sold under VAT, You can enter sales invoice no, date, VAT Tax Code and Tax Method (T) Refund Tax and Adjust. You will have to claim the tax refund for this under VAT.
For Sales Return After Tax Period/Breakage & Near Expiry - It should be treated like purchase invoice. You should create credit note after you received debit note to Supplier (TAX INVOICE to Supplier) from customer. You will get credit of SGST, CGST or IGST in this case. The customer will deposit tax to Government for the same. So you will enter credit note to customer (PURCHASE INVOICE from Customer) for full amount displaying GST.
When Retailer is Registered under GST composition scheme.
For Sales Return/Price overcharged - Within Tax Period (6 Months of sales invoice date) for goods sold under GST, You should enter sales invoice no, date, GST Tax Code and Tax Method (T) Adjust and Refund.
For Sales Return - Within Tax Period (6 Months of sales invoice date) for goods sold under VAT, You can enter sales invoice no, date, VAT Tax Code and Tax Method (T) Refund Tax and Adjust. You will have to claim the tax refund for this under VAT.
For Sales Return After Tax Period/Breakage & Near Expiry - It should be treated like purchase invoice. No tax incidence is created at this level. You have to pay tax when you return to supplier or sell to market again.
When Retailer is Unregistered
For Sales Return/Price overcharged - Within Tax Period (6 Months of sales invoice date) for goods sold under GST, You should enter sales invoice no, date, GST Tax Code and Tax Method (T) Adjust and Refund.
For Sales Return - Within Tax Period (6 Months of sales invoice date) for goods sold under VAT, You can enter sales invoice no, date, VAT Tax Code and Tax Method (T) Refund Tax and Adjust. You will have to claim the tax refund for this under VAT.
For Sales Return After Tax Period/Breakage & Near Expiry - It should be treated like purchase invoice. Reverse tax charge is created at this level. You get input tax credit for reverse charge as well. You get an opportunity to manage it under Rs. 5000 limit provided by Government for purchase from unregistered dealers. You have to pay tax when you return to supplier or sell to market again.
You can enter purchase return in Adjustments Menu and create debit note later. You can select purchase return in debit note using F5 key OR you can directly enter in Debit Note for immediate adjustment. Debit Note is posted to account. While invoicing, debit note can be linked with invoice to show proper due amount of invoice, You have to use Adjustments option in invoice entry screen. You can create credit note to supplier for price difference using Adjustments Menu -Credit Note to Supplier option and attach the same to invoice using Adjustments option in Invoice entry screen.
If you are registered under GST and have not opted for composition, please do not use PURCHASE REPLACEMENT options. They can be used for transaction only when both customer and supplier are unregistered or composition parties.
For Purchase Return/Price overcharged - Within Tax Period (6 Months of purchase invoice date) for goods purchased under GST, You should enter purchase invoice no, date, GST Tax Code and Tax Method (T) Adjust and Refund.
For Purchase Return - Within Tax Period (6 Months of sales invoice date) for goods purchased under VAT TAX (NOT MRP Reimbursement), You can enter sales invoice no, date, VAT Tax Code and Tax Method (T) Refund Tax and Adjust. Supplier will have to claim the tax refund for this under VAT.
For after tax period returns, we need to use sales tax codes, where as in debit notes we have been using purchase tax codes.
For Purchase Return After Tax Period/Breakage & Near Expiry - It should be treated like sales invoice. You should create debit note (TAX INVOICE) before you received credit note from supplier. You will have to deposit SGST, CGST or IGST in this case. The supplier will get input credit from Government for the same. So you will provide debit note (TAX INVOICE) for full amount displaying GST.
For expiry, being pharmaceutical HSN code should be 3006 and tax rate should be 12%.For near expiry items, HSN should be applicable same as item HSN. Still we have no clarity on this issue.
Accounts->GST Transactions->GST Input option is to be used for all purchases other than goods. These entries will appear in R2 when you calculate GST (Yes). e.g. Stationery Purchase or AMC of software, where you can claim GST input credit. Please note that GST input credit is available only when your supplier uploads R1 and your GSTIN is mentioned in R1 uploaded by him.
For entering credit notes of discount received from companies, please use Accounts->GST Transactions->GST Input Reverse (Purchase Return) option. Enter HSN Code 3004, Discount Amount, Tax Code, Debit Account - Supplier Account and Credit Account - Purchase or Discount recd. on Purchase Account.
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