How to create a Purchase Challan (Receipt Note) within SwilERP Software

Create Purchase Challan Entry

How to Create Purchase Challan Entry in SwilERP

What is Purchase Challan?

A Purchase Challan is an invoice‚Äč issued by the buyer to a seller for purchasing products. It's a document for the confirmation of purchasing, users can create a purchase challan easily in SwilERP. 
After creating an invoice products will automatically be added to stock. This is a non-accounting invoice If a user wants to do accounting then they have to Clear Challan in the purchase invoice. 



Creating a purchase challan do follow these steps:
  1. Open SwilERP desktop:
    1. Go to Purchase> Purchase Challan.
Note: Shortcut key to creating purchase challan press "Ctrl+F9".

Purchase ChallanSwilERP Dashboard Window

How to add Vendor Details

  1. In Purchase Challan Window:
    1. Click on the Home tab.
    2. Enter the Vendor name from the below-given list or you can create it manually.
    3. Add a Reference Number and add more details as per your requirements.
Customer DetailsCustomer Details Window

How to add Products Details 

  1. Add Products Details:
    1. Select the Product or create a new product from the product master.
    2. Select the Batch number.
    3. Add Quantity of the product. 
ProductsProduct Details Window
  1. Save the page with above given option of Saving or press "Alt+S"

How to Clear Challan Invoice 

  1. To Clear purchase challan into Purchase Invoice:
  1. Go to Purchase Invoice.
  2. Select the name of the Vendor name that you've created a purchase challan.
  3. Then you will see the Popup window that indicates information for pending challan.
  4. Go to Clear Challan.
  5. Select the Product that you want to clear challan and press Ok.
Purchase InvoicePurchase Details Window

How to Save Clear challan 

  1. To Save the Clear challan window:
    1. After selecting details of the Product all further details will be automatically fields. 
    2. Now Save the page. 
save the Clear challanProduct Details Window



      • Related Articles

      • Create Purchase Challan & Convert into Invoice

        How to Create Purchase Challan & Convert into Purchase Invoice Through RetailGraph What is a purchase challan? Before creating a purchase challan, First, we must know what a purchase challan is. A Purchase Challan is an invoice issued by the buyer to ...
      • Create Cheques Deposit entry

        How to Create Cheques Deposit Entry in RetailGraph Software Cheque Deposit Entry in RetailGraph: The cheque deposited in the bank journal entry will debit the bank account and credit the giver. Whenever you deposit the cheque in the bank, you have to ...
      • Create Payment Entry

        How to Create Payment Entry in SwilERP In SwilERP, a Payment Entry serves as a record to indicate that a payment has been made for an invoice. After purchasing through the credit payment method, buyers are required to create a payment entry once the ...
      • Create Payment Entry

        How to Create Payment Entry in RetailGraph ​ What is Payment Entry? A Payment Entry is a record indicating that payment has been made for an invoice. After purchasing from the credit payment method buyers have to create a payment entry when payment ...
      • Purchase Invoice

        How to Create Purchase Invoice in RetailGraph (RG) Software Meaning of Purchase Invoice. Many official documents are generated in business today, including the purchase invoice. It is delivered to a buyer by a company and indicates the goods or ...