How to Generate Electronic Invoicing (e-Invoicing) in RetailGraph Software | Modify and Update E-Invoice

How to Generate E-Invoice Instantly in SwilERP (RetailGraph) Software

Follow Steps to Generate Electronic Invoicing (E-Invoice) in SwilERP (RetailGraph)                                     

     

What is E-Invoicing?

'E-invoicing' or 'electronic invoicing' is a system in which B2B invoices are authenticated electronically by GSTN for further use on the common GST portal. An e-invoice, or electronic invoice, is a digital document that is exchanged between a supplier and buyer and validated by the government tax portal. E-invoicing is the proposed system where business-to-business (B2B) invoices are digitally prepared in an e-invoicing format and authenticated by the Goods and Services Tax Network. This system ensures that all businesses follow a standard format before reporting invoices to the GST portal. 


E-Invoice Applicability for Businesses 

With new updates under GST from 1st August 2023, e-invoicing will be applicable for businesses with a turnover exceeding 5 crores. In the current phase, e-invoice is applicable for businesses with a turnover exceeding 10 crores from 1st October 2022 & turnover exceeding 20 crores from 1st April 2022.

The E-Invoicing facility has been incorporated in RetailGraph.

Below is the process that needs to be followed to create the E-Invoice in RetailGraph Software

  1. First, the supplier needs to make a Sales Invoice to a registered buyer or a Purchase Invoice to his vendor. 
  2. In which they have to update some fields of their party in the master. i.e. Pincode, State Code, GSTN, Station, Address to generate E-Invoice for the Party, and the same fields must also be there for supplier. 
  3. These details are also needed while generating the E-way bill of the party.
  4. In this article, we will take the example of Sales invoice. 

Reference image: 





    How to Generate E-invoice 

    1. After making the sales invoice, you need to generate e-invoice. 
    2. Go to the GST Section> Generate E-Invoice. 

    Below-given image for your reference:



  1. A new window of Generate E-Invoice will appear in the next slide. 
  2. Select the Date Range in which you want to view the transactions. 
  3. Now, select the Transaction type as Sales Invoice from the drop-down list. 
  4. You can also select the Party Name from the party column. 
  5. Choose the Status: All/ Generated/ Not Generated.
  6. You can also Filter the Series from the given option.  
  7. Click on the View option. 
  8. After that, you'll see all your chosen criteria transactions in the below-given screen. 
Reference image:



  1. Tick-Mark on the invoice to generate the E-invoice for the same. 
  2. After selecting invoice, go to the Generate E-invoice button and Click on it. 
  3. A new pop-up message of E-Invoice Generated Successfully will appear on the screen. 
  4. A JSON file of generated e-invoice will be successfully saved in RetailGraph's folder, which needs to be uploaded to the GSTN site. 
Below-given image is for your reference:



Uploading JSON File

After generating the JSON file, you need to upload the same file to their website after logging into it. The reference link of the website is given below: 

An image of the site is given below:




  1. Acquiring JSON from GSTN : When the JSON file from RetailGraph will be uploaded on the above site successfully, another JSON file containing the following details Ack No., Ack Date, IRN, Eway billNo, Eway bill date will be created on the site which needs to be downloaded.


  1. Updating E-Invoice detail:  After acquiring the JSON from GSTN, we need to update it in RetailGraph and for the same, we need to go to Start>GST> Update E-Invoice Detail option. In this option, we have to import the JSON from GSTN. And after importing it, details like Ack No., Ack Date, IRN, EwaybillNo, Ewaybilldate will be updated in the respective Sales Invoice in RetailGraph. The Same can details can be seen in the Generate E-Invoice option. 
  And from the Generate E-Invoice option, one can cancel the E-Invoice by clicking on the Cancel IRN tab as shown in the below image:
      




So this is how one can generate an E-Invoice from RetailGraph.

Gst Billing software RetailGraph: GST Billing Software 

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