How to manage PDC (Post Dated Cheques) in Unisolve & Cross

How to manage PDC (Post Dated Cheques) in Unisolve & Cross

In banking, a “POST-DATED CHEQUE” is a “CHEQUE” written by the drawer (payer) for a date in the future. Whether a “POST-DATED CHEQUE” may be cashed or deposited before the date written on it depends on the Bank.

To handle PDC you can understand working in following steps:

A.     PDC Issue  (Payment To Supplier)

B.     PDC Receipt (Payment Received From Customer)

PDC Issue (Payment to Supplier)

1.      When you receive a new Cheque Book from Bank then enter this cheque book in Unisolve. For this please use Account -> PDC Transaction -> Receive Cheque option from menu as per following.
 
2.      Now enter the bank name (Cheque Received from which bank) and enter the starting cheque no and enter the quantity of cheque that how many cheques you received from bank.

Note: - If you want to issue all cheques for a particular supplier at this time, then please select “Issue All Cheque” and enter the supplier name. If you do not give all cheques to a particular supplier then leave supplier name blank. Image as per below:



3.    Now when you want to issue PDC cheque to any vendor then please used Account-> PDC Transaction-> PDC Issue. You can enter the Supplier Name and enter the amount and select the Cheque No which you want to issue to our vendor. If you have to give blank cheque then you need not enter any amount. If you give Bill to Bill Payment then please select Bill to Bill option in type and if not then please select other option. Screenshot as per following:



Note: Select Bill by Bill option to maintain all bills - payment status properly to know which bill payment has been made or due.



 4.  You can also print Cheque for this option. For this go to Account-> PDC Transaction-> Cheque List & press Alt+P for Cheque printing. Image as per below:  


5. Now when your cheque is clear from bank you can update cheque status from Accounts-> PDC Transaction-> PDC Clear menu option and if you want to modify PDC that time then please select “Modify PDC” that time system auto opens PDC for edit & you can do your changes as per your requirement. An entry is posted in Accounts->Transactions->Vouchers for this PDC. One more option is available when you have clear PDC “Print Report”. When you enable this option then All PDC which you have clear then this option print Cheque Summary in single screen.

 

6.  Now you can check your accounting voucher for PDC and also bill by bill Adjustment in Accounts. Please go to Account-> Transactions-> Voucher menu option and modify the withdrawal voucher. Screenshot is produced here:



7.  Now you can see the report of pending PDC whcih is to be cleared, go to Account-> PDC Transaction-> PDC Pending as per following:






PDC Receipt (Payment Receipt from Customer)

1.  If your customer have given a post dated (you can use it for current dated cheque as well) cheque against Outstanding Payment go to Account-> PDC Transaction-> PDC Receipt as per showing below image:


2.  Now enter this option select customer name and enter the amount (Cheque Amount) and fill the Cheque No. and date and Bank Name and select type (Bill By Bill and Other) and select bills and save this transaction as per Showing below image.

Note: Select Bill by Bill option that why have the all bills payment status properly and which bill payment has been paid or not.


3. Now you can check the status of PDC Receipt Pending Details which pdc receipt is pending go to Account-> PDC Transaction-> PDC Pending as per showing below image



4. Now when your PDC Cheque Deposit date that date you have to convert your PDC Cheuqes in Bank Deposit voucher. For this please use Accounts-> PDC Transaction-> PDC Deposit option. Image as per following :


5. When you convert PDC Deposit in Bank Deposit that system asked one question “Print Report”. When you enable this option then All PDC which you have clear then this option print all PDC Cheque Summary in single screen. You can use this report to deposit your Cheques in Bank. After this no need to fill Cheque Deposit slip in Bank.


 

6.  Now You can Check your PDC Deposit and also check bill by bill payment in accounting voucher. Please go to Account-> Transaction-> Voucher and modify the deposit voucher as per below image :
 


Cheque Dishonored Entry 

1.  If Customer gave cheque and you have deposited in account  but Cheque is Dishonored. Now you need to do Cheque Dishonored Entry in software go to Account-> PDC transaction-> Cheque Dishonored select Bank Name and customer name and Select JV voucher and click on Ok Button as per below image :



2. Now you can check your Cheque Dishonored Entry in Software go to Account-> Transaction-> voucher as per showing below image :

 
3. Now You can get list of Cheque Dishonored list from software go to Account-> PDC Transaction-> Cheque Dishonored List as per below image :



4. Now you can see the report of missing cheque list from Account-> PDC Transaction-> Missing Cheques.


****************Now Enjoy with PDC Management and improved banking operations with Unisolve & Cross********************



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