How Settings That Affect Print Transactions in SwilERP

Print Transaction

Settings That Affect Print Transactions in SwilERP


Print Transaction in SwilERP Software.

If you want to print a list of all your transactions, click on the Print Transaction section. Print Transactions is a convenient tool that is given in the System module, and it is beneficial in multiple ways, as shown in this article. In the SwilERP software, there is an option in the System section to do settings for Print Transaction.

To do Print Transaction, follow the below steps:

  1. Start with login in the SwilERP dashboard to initiate the process:
  1. Select System > Print Transaction.
Reference Window:
SwilERP Dashboard Window

For A4 size page (Laser Printer):

  1. After that Print Transaction window will appear. To Print Transactions, users can follow the below steps:
  1. Firstly, select the Transaction which you want:
  1. Sales Invoice
  2. Sales Challan
  3. Sales Credit Note.
  4. Purchase Order
  5. Purchase Invoice
  6. Purchase Return
  7. Purchase Debit Note
  8. Cheque Return, etc.
  1. Select the Format File as per the requirement.
  2. Select the Range, then enter the 'From to To.'
  3. Click on the Preview tab if the user wants to view the preview before the given Print, and you get a preview of the A4 size page (Laser Printer).
  4. Enter the number of required Copies of the printout.
  5. To take the printout, click on the Print tab, which is given on top of the right side. Please have a look at the following image:

Reference Window:
Print Transaction Window

Printout for thermal or dot matrix printer:-

  1. If you want to take the preview or print out of the same entry number on a thermal or dot matrix printer, then the same can be done over here, as shown below.
  1. Select the Transaction and Format File as 'Sales Invoice.'
  2. Enter the Range From to To.
  3. Enter the number of copies of the reports.
  4. To preview, click on the Preview tab.
  5. To take the printout, click on the Print as shown in the report window.

Reference Window:
Print Transaction Window

To print of multiple invoices:-

  1. In Print Transactions, users can also get printouts of multiple invoices in one go. Please have a look at the given image.
  1. Enter the Transaction which you want to print.
  2. Enter the Format File as per the requirement.
  3. Select the Range 'From to To.'
  4. Enter as many Copies of the printout as you want.
  5. Click on the Preview tab, and the report details will be shown.
  6. To take the printout, click on the Print tab.
  7. To generate the PDF for all the files, click on the Generate PDF option, which is given bottom of the window.
Reference Window:
Print Transaction Window

Note :- One thing is to remember that in the Print Transactions window, after clicking on the Preview tab, invoices will be shown in the Preview section according to 'Date Range' or 'Range' if it is given.

To print the particular customer wise:-

  1. If the user wants to take the printout of the invoice to the particular customer, please follow the below steps:
  1. Select the Transaction whose printout you want to take.
  2. Select the Format File.
  3. As per the requirement, select the Party Name.
  4. Select the Refer By if you want to print the name of Refer by also.
  5. You can enter the Date Range 'From to To.'
  6. Enter the Copies number.
  7. Click on the Preview tab; after that of selected customer's invoices will show.
  8. To take the Print, click on the Print tab.
  9. If the user wants to Generate a PDF of the invoices, then click on it.
Reference Window:
Print Transaction Window

To print the Barcodes:

  1. Through this option, you can print barcodes from the Print Barcode tab. To do this, follow the below steps:
  1. Select the Purchase Invoice or Purchase Challan.
  2. Select the Format Invoice which you want.
  3. Enter the Copies number.
  4. Click on the Print Barcode tab.
  5. To take the printout, click on the Print tab.
Reference Window:
Print Transaction Window

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