Print Transactions in Retailgraph Software

Print Transactions

How to initialize the setting of Print Transaction in SwilERP (RetailGraph)


What is Print Transaction?

A print transaction is a tool, in which you can print your transactions i.e sales/ purchase invoice, sales challan, purchase order etc. 
Print Transactions is a convenient tool that is found in the Options module. It is beneficial in multiple ways, which will be shown in this article. Follow the below-given steps to initiate the process. 

These are the multiple ways to print your transaction: 
  1. For A4 size page (Laser Printer)
  2. Printout for thermal or dot matrix printer
  3. To Print of Multiple Transactions
  4. To Print Transaction Particular Customer Wise
  5. To Print the Barcode

First, start with login in RetailGraph dashboard to initiate the process

  1. Go to the Options Section> Print Transactions 
Reference image:


There are multiple ways to print your transaction. As written below:

For A4 size page (Laser Printer)

  1. After that, a new window of Print Transaction will appear in the next slide.
  2. First, select the Transaction name from the drop-down list.
    1. Sales Invoice
    2. Sales Challan
    3. Sales Credit Note
    4. Purchase Order
    5. Purchase Invoice
    6. Purchase Return
    7. Purchase Debit Note
    8. Cheque Return, etc.
  1. Select the Format File in which you want to print your transaction.
  2. Now, select the Range "From" to "To" to print your transaction in a particular count.
  3. Enter the number of required Copies of the printout.
  4. Click on Print Option to select the Print Format of bill i.e., Laser/Dot Matrix/Thermal.
  5. Click on the Preview tab if the user wants to view the preview before the given Print, and you get a preview of the A4 size page (Laser Printer).
  6. To take the printout, click on the Print tab, which is given on top of the right side. Please have a look at the following image:
As shown in the below-given image:


Printout for thermal or dot matrix printer

If you want to take printout for the same entry number on a thermal or dot matrix printer then you can do it from the below-given process. 
  1. Select the Transaction from the drop-down list.
  2. Now, select the Format File from the list to print the transaction in thermal printer. 
  3. Now, select the Range "From" to "To" to print your transaction in a particular count.
  4. Enter the number of required Copies of the printout.
  5. Click on Print Option to select the Print Format of bill i.e., Laser/Dot Matrix/Thermal.
  6. Click on the Preview tab if the user wants to view the preview before the given Print, and you get a preview of the thermal Printer.
  7. To take the printout, click on the Print tab, which is given on top of the right side. 
Note: You will take a printout for the same only when you have the format of a thermal printer in your software.

Reference image: 

To Print of Multiple Transactions

In Print Transactions, users can also get printouts of multiple invoices in one go. Please have a look at the given image.
  1. Enter the Transaction which you want to take a printout.
  2. Enter the Format File as per the requirement.
  3. Now, select the Range "From" to "To" to print your transaction in a particular count.
  4. Enter as many Copies of the printout as you want.
  5. Click on Print Option to select the Print Format of bill i.e., Laser/Dot Matrix/Thermal.
  6. Click on the Preview tab, and the report details will be shown.
  7. To take the printout, click on the Print tab.
  8. To generate the PDF for all the files, click on the Generate PDF option.
Note :- One thing is to remember that in the Print Transactions window, after clicking on the Preview tab, invoices will be shown in the Preview section according to 'Date Range' or 'Range' if it is given.

Reference image:


To Print Transaction Particular Customer Wise

If the user wants to take the printout of the invoice to the particular customer, please follow the below steps:
  1. Select the Transaction whose printout you want to take.
  2. Select the Format File.
  3. As per the requirement, select the Party Name.
  4. Select the Refer By if you want to print the name of Refer by also.
  5. You can enter the Date Range 'From to To.'
  6. Enter the Copies number.
  7. Click on Print Option to select the Print Format of bill i.e., Laser/Dot Matrix/Thermal.
  8. Click on the Preview tab; after that of selected customer's invoices will show.
  9. To take the Print, click on the Print tab.
  10. If the user wants to Generate a PDF of the invoices, then click on it.
Reference image:


To Print the Barcode

Through this option, you can print barcode from the Print Barcode tab. To do this, follow the below steps:
  1. Select the Purchase Invoice or Purchase Challan in Transaction tab.
  2. Select the Format Invoice which you want to print. 
  3. Enter the Copies number.
  4. Click on the Print Barcode tab.
  5. To take the printout, click on the Print tab.
Reference image:

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