How to Do Negative Stock Correction in SwilERP Software | Negative Stock Management

Process to Correction in Negative Stock

How to Do Negative Stock Correction & Viewing Report in SwilERP Software


In SwilERP software negative stock issue generally comes when, i.e., you Start selling stock without creating a purchase entry; in that case, your stock goes in negative. To correct your negative stock, please follow the process given below.

Step:1) First, you must follow the steps to see which product your stock has gone negative:

Start with Login in the SwilERP dashboard to initiate the process:

  1. Go to the System menu
  2. Select Master Data > Product Information > Product (Name Wise).
Reference Image:
Product InformationSwilERP Dashboard
  1. Products List will open on the next window.
  2. Now from this process, you will get to know the product details that are negative.

Reference Image:
negativeNegative Products list

Step: 2) Now, you have to correct the negative stock. And this process will execute through the Shortage/Surplus (Retail) option.
  1. Go to the Adjustments menu
  2. Select the Shortage/Surplus (Retail).
Reference Image:
AdjustmentsSwilERP Dashboard
  1. After that Reconcile Current Stock window will appear on the next slide.
  2. Select the Product from the drop-down list whose stock is showing negative.
Reference Image:
ProductSelect the Negative Product
  1. Select the Batch number of the selected Product.
  2. After selecting the Batch number, expiry date, MRP, and Rate will automatically be filled in the dialog box.
  3. Now, enter the Actual Stock which you have physically in store.
  4. After that, Surplus details will automatically be filled in the dialog box.
  5. To save this page, click on the Save tab.

Reference Image:
Batch numberCorrection in Negative Stock
To correction in multiple negative products in one window then:
  1. Select the Negative Products in which you want to do corrections.
  2. Select the Batch number of selected products.
  3. And other product details will automatically be filled in the dialog box.
  4. Now, enter the Actual Stock of every product which you have physically in store.
  5. After that, Surplus details will automatically be filled in every dialog box.
  6. To save this page, click on the Save tab.
Reference Image:
multiple negative products Correction in Negative Stock
  1. After following the above steps, user can view the Product master list, products that are getting negative earlier have been corrected now.
Reference Image:
view Product master listProducts List

If users want to view the Negative Stock Report:

  1. Go to the Reports menu
  2. Select Product Wise Stock > Product Wise Stock.
Reference Image:
SwilERP Dashboard

Adjusting Parameters to View Negative Stock Details:

Steps to View Negative Stock Details:
  1. Go to the Home section.
  2. Choose the desired date range under 'As on Date.'
  3. Select the Report Type: Summary, Details, or Lot-wise.
  4. If needed, check the boxes for 'Virtual/Show Nil Stock' and 'Show Discontinued.'
  5. As per your requirement, enter the Value/Rate Between columns.
  6. You can apply the filter in the Product tab.
  7. Click on the 'View' tab to generate the report.
Reference Image:
Negative Stock Details

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