Learn How to Change Prefix (Series Link) through Retailgraph Software

Change Prefix (Series Link)


A prefix is an affix placed before a word's stem. Adding it to the beginning of one word changes it into another word. For example, when the prefix UN- is added to the word happy, it creates the word unhappy. On the other way, a prefix is a group of letters placed before the word.

In SwilERP, users can change the prefix name in the transaction series from the GST Update section in the "System Maintenance" feature. Users can Add or Remove the prefix name in the transaction series at their convenience. The thing that you keep in mind is at the time of printing the transaction series name with prefix should be mentioned. Because while uploading, GSTR-1 and GSTR-2A prefix names should be matched with the transaction. For your understanding, if you update the prefix name (22-23- AB22) while uploading the e-Invoice, then your prefix name should be the same everywhere.

In this article, we will discuss changing the prefix in the transaction series.

Start with Login in the SwilERP dashboard to initiate the process:

  1. Go to the Options tab.
  2. Select the System Maintenance.
Reference Window:
SwilERP Dashboard Window

Let's see how to change the prefix in the next slide:

  1. Go to the 'GST Update' tab.
  2. Select the Change Prefix (Series Link) option.
  3. Select the Transaction from the drop-down list where you want to add or less the prefix.
  4. The transaction Series is filled automatically.
  5. Enter the name accordingly in the Prefix column.
  6. Now, click on the Update Prefix button to save the window.
Note: Here, you will see the selected financial year in your software.

Reference Window:
GST Update Tab Window
  1. After that, you will get a "Saved Successfully" message in a pop-up window.
  2. Press OK to continue.
Reference Window:
GST Update Tab Window

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