Purchase Order Verification
Purchase Order Verification in SwilERP (RetailGraph) Software
This process is generally used to verify your orders or to update your orders.
We can understand this process through one example- Suppose you make a Purchase order of a Vendor of 10 tabs and you clear only 5, Still, 5 is pending now you have 2 options to execute
Case 1 - You can Fully cancel the entire order or
Case 2- You can Fully cancel the rest quantity.
Case 1- You make a Purchase order of a vendor with a total product quantity of 10 Tablets, Now suppose you only clear only 5 quantities of the total demand. Now you have 5 quantities in pending state.
Now suppose you are not able to arrange the rest of the 5 quantities and you want to discard that order now. In this case please follow the instruction as follows.
Go to START button - Purchase - Purchase order Verification.
A window will open as shown in the image given below.
As you can see in the image above you have some options to select.
First, you need to select the date range of the report. After that, you have some options to checkmark to extract the order report on those parameters.
i.e- Delivered equal to ordered/ Delivered more than ordered/ Delivered less than ordered/ pending Items)
You also have 3 buttons for Product/ vendor/ Series . With the help of these 3 buttons, you can filter your details and extract your information.
Now you need to click on the VIEW button after selecting the parameters. A Window will open as shown in the image given below.
Now you need to click on the Cancel Partially pending orders button.
This will ask you if you want to proceed or not as shown in the image below. Click on the ok button then this will discontinue your partially pending items in the order.
Case 2- You make a Purchase order of a vendor with a total product quantity of 10 and now it's been a long time you have not cleared the entire order and now you want to discontinue that particular order then, in that case, this option of Cancel fully pending orders.
Following the same process till viewing the details of your orders.
Now if you want to discard the entire order you need to click on the Cancel fully pending items button followed by the image given below.
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