How to view, print, export or analyze Purchase-Return Status reports in Retailgraph Software

Purchase Return Status Report

How to view Purchase Return Status Report in SwilERP


What is a purchase return status?

A purchase return report is a report in which the goods returned to suppliers are recorded. This report shows the details of returned items after purchase, such as Item name, quantity returned, supplier details, date of return, and total amount. In the other way, a purchase return is a transaction where the buyer of inventory or other items sends these goods back to the seller. A purchase return report is a report in which the goods returned to suppliers are recorded.

With SwilERP, users can easily view the purchase return status in summary and detail-wise. Please find the below-given link to know the process for creating a purchase return entry:

Start with Login in the SwilERP dashboard

  1. Go to Reports> Transaction Status Report> Purchase Return Status.
Reference image:

SwilERP Dashboard Window

Process to view the Report

A new window of purchase report status will appear in the next slide. Follow the below-mentioned steps to know the process:
  1. Select the Date Range "From" to "To",  in which you want to view the details.
  2. Select the Report Type as Summary or Detail to view the report.
  3. Choose the option in between: All/ Adjusted/ Pending, in which you want to the report.
  4. If you choose options of  adjusted or pending , then tick mark on the Partially Adjusted.
  5. Users can also filter the Vendor and Series from the given option.
  6. Click on the View tab.
  7. And, there you'll see the details of purchase return status report.
Reference image:

How can you analyze purchase return report?

In this section, you can analyze your purchase return report. You can find this report similar to the pivot table, in which you can view the products return details.
  1. Go to the Analysis section.
  2. Select the details as same as you selected in the Home section.
  3. Click on the View option.
  4. After that, Choose fields to add to report.  Tick-mark on the options; then, they will automatically field in the below-given areas.
  5. You can also Drag fields between below-given four areas: Filter, Columns, Rows, Values.
  6. The data reflect in the Analysis Grid section.
Reference image:



  1. Click on the Chart tab to view the report in chart format.
  2. Here you'll see the report's chart along with reflected every detail.
Reference image:



  1. You can also view the report in Raw Data, where you can find every detail.
  2. Click on the raw data and there you will see Purchase return report.
Reference image:


To Print and Preview Report

  1. Go to the Display section.
  2. Select the Print and Preview option to take printout of the report.
Reference image:


To export file in excel format

  1. Go to the Display section.

  2. Click on the ''T'' button, and there, you'll see the options to convert your report into an excel file.

Reference image:







      • Related Articles

      • Purchase Order Status Report

        How to view Purchase Order Report in SwilERP What is a Purchase Order Report? Purchase order status is an option in SwilERP, that is used to view the real-time status of purchase orders. This report shows all the orders given to the suppliers on ...

      • View Purchase Cr/Dr Note Status

        How to View Purchase Credit/Debit Note Status Report in SwilERP (RetailGraph) After creating a purchase credit or debit note in SwilERP software, it's important to keep track of its transaction status. You can easily view the transaction status ...

      • Sales Order Status Report

        How to View Sales Order Status Report in SwilERP What is a sales order status? Track your Sales Order status effortlessly in SwilERP. This report offers insights into Transaction details, Entry No, Customer info, Amount, and Status. Choose between ...

      • View Sales Challan Status

        How to View Sales Challan Status Report in SwilERP (RetailGraph) Software Sales Challan is an agreement to sell the goods in which property/ownership of the goods is not passed to the buyer till an Invoice is prepared. The customer only has ...

      • Product Wise Purchase Report

        How to View Product Wise Purchase Report in SwilERP (RetailGraph) What is a Product Wise Purchase Report? This report will show all the transactions made in the Purchase section. When buyers want to view how many total products are in their store, ...