How to View Trial Balance in SwilERP (RetailGraph) Software

The trial balance, a key financial report, presents the closing balances of general ledger accounts at a specific time, marking the initial step in period-end book closure. SwilERP users can conveniently access the trial balance within the accounts reports section. This feature offers an insightful account data summary, encompassing debit-credit variance. Users can opt for two types of reports: Summary-wise and Detail-wise. 

Start with login in SwilERP dashboard to initiate the process

1. Go to Starts> Reports> Account Reports> Trial Balance.
   

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Process to View Trial Balance

1. A new window of Trial balance will appear in the next slide.
   
2. First, select the report type as Summary or Detail in which you want to view the report.
   
3. Tick-Mark on the Credit/ Debit detail and Show Nil Balance A/c, if you want to view these detail in report.
4. There is an option of As on date to view data on the selected date; select the date.
5. Users can also view Group name-wise data; for this select the group name from the drop-down list.
   
6. Click on the View option.

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1. Purchase Accounts: Users can view the purchase transaction amount and summarized data by double-clicking on it.
   
2. Sales Accounts: With this, you'll see the sales transactions amount, and a data summary will appear by double-clicking on it.
   
3. Indirect Expenses: Data of indirect expenses is also available in this section.
   
4. Current Liabilities: Users can view their business's liabilities amount along with duties & taxes amount.
   
5. Current Assets: View current assets' amounts along with cash in hand details.
   
6. The difference between the debit and credit sides is also shown in the trial balance.
   
7. You will see total amount of Trial balance.
   

1. Trial Balance Detail
   
2. Trial Balance Summary
   
3. Trial Balance (Selected period) Detail
   
4. Trial Balance (Selected period) Summary

Note: In trial balance, the data will show according to your transaction. 

Export Trial Balance in Excel File

In SwilERP, there is also an option to export statements in excel format. Users can easily export reports in an excel file with the export file option. Do follow the below-given steps:

1. Go to the Display section.
   
2. Click on the "T" option, select the excel option to convert your statement.
   

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