Learn How to Update GST Lock Date (Purchase) in SwilERP

Update GST Lock Date (Purchase)

How to Update GST Lock Date (Purchase) in SwilERP

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What is GST Lock Date?

Lock Date means the date after which you can no longer edit the transaction against or where any positions related to an invoice may no longer be Edited. As part of your GST Return, you must provide information on your purchase. 

You will not be able to make any changes to the data once it has been submitted. For that reason, you need to lock purchase transaction data in a way that no one will be able to edit it. 


SwilERP has featured the option of Update GST Lock Date, in which you can lock the date of the purchase transactions at your convenience. For example, you have submitted the GST return till September 2022, and now you want to lock the date till 30th September. Then you can do it from this option in GST form. 

Start with Login in the SwilERP dashboard to initiate the process:

  1. Go to the GST tab
  2. Select Update GST Lock Date (Purchase).
Reference Window:
Update GST Lock DateSwilERP Dashboard Window

How to update Lock Date:

  1. A new window of Update GST Lock Date (Purchase) will appear in the next slide.
  2. There you will see the Tax Return Filed Upto column: which displays the last GST Return you filed.
  3. Enter New Date in the column till the date you want to Lock. (For example, you selected 30th September).
  4. Press OK to Save the window.
  5. While saving the window, it will ask you to enter the password. To enter the password, contact your local service provider or make a ticket on SWIL Support Desk.

Reference Window:

update Lock Date


How can you view Lock Date details:

  1. After saving the Lock Date window, now you want to view lock date details in SwilERP software.
  2. Go to the Purchase tab and click on the Purchase Invoice. 
  3. Select the View section and browse the invoice which you created before 30th September.
  4. After that, come back to the Home section, and you can see the Lock Sign on the top of the left side of the screen.
  5. Which means you can not edit this Invoice. The Save option will be automatically disable, as you can see in the below-given reference image.

Reference Window:
view Lock Date detailsPurchase Invoice Window

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