Learn How to Update Product Information through System Parameters Option in SwilERP

Update Product Info

How to Update Product Information through System Parameters Option


What is meant by product information?

Product Information is any information a business holds about the products it produces, buys, sells or distributes. In the context of Product Information, this typically refers to information relating to the selling, manufacturing and marketing of products via SwilERP Software.


Product data includes essential information like Barcode, batch, expiry date, lot, billing unit, location rates, SKUs, weight, sizes, colors, materials, ingredients, and other product specs. 


With SwilERP in the 'System Parameter' form, users can enter the entire product information or set the parameters according to their work. Users can update stock locations and define billing units.

Start with Login in the SwilERP dashboard to initiate the process:

  1. Go to the System.
  2. Select System Maintenance > System Parameters.

Reference Window:
System ParametersSwilERP Dashboard Window
  1. After that, this option asks you to enter the password to open this window. 
  2. For a password, you can contact your Local Service provider or make a ticket on Support.swildesk.com
  3. After entering the password, the System Parameters window will appear. 
  4. Select the Product Info section.

Reference Window:
Product InfoProduct Info Section Window

Here are the following details that you can update in the Product info section:

  1. Apply for Product:
  1. Barcode/ Batch/ Expiry Date/ Manufacturing Date: Users can tick or untick these options according to their product applicability. 
  2. Color/ Unique ID/ Distribution Rate/ Trade Rate/ Sell Loose(Y/N) / Dimensions/ Virtual Item: As per applicability for business, you can select these options. 
  3. Include Unit/ Alias/ Brand/ 'Product'/ Product Category in the Product list: You can select these options to include them in the product list.
  1. Default Checks:

    1. Batch/ Expiry: While creating products, these details are enabled on the window you can select from here. 
    2. SKU Definition: Users can set stock keeping unit (SKU) by clicking on it. 
  1. Product Name (name to print):
    1. With this option, you can choose the product name used for printing. For example, Brand+ Product name or Product+ Brand+ Strength.
  1. Product Alias: 
    1. In this section, you can enter a short name for the following options: Length, Marketing, Manufacturing, Category, Product, and Brand. 
    2. There is an option to Tick Mark on the same options for applying an alias. 
  1. Image Width and Height/ Minimum Margin/ Dump Days: 
    1. You can set the image width and height with this option. 
    2. Here you can enter the minimum margin and dump days in these columns. 
  1. Product list optimization for: 
    1. Select from Barcode, Name, or Alias in which you want to optimize your product list. 
  1. Locations: 
    1. As you can see in the above-given reference image, there is an option to select a stock location-wise branch from the created branches. 
  1. Billing Unit:
    1. With this option, you can set the billing unit as Unit 1 or Unit 2, in which you sell and purchase.
  1. Define Extra Rate Units:
    1. If you tick-mark on this option, then the below-given options are enabled. You can enter rate units as per your requirements.

  1. Vendor-Wise Approved Products in Goods Received: This option is enabled for vendors. While creating vendors, there is an option to select approved products. In which you can choose those products that are always sold to vendors. When you tick-mark on this option, the option is enabled in the vendor creation window. 

  1. Update Rate from Purchase: In the purchase transaction menu, you can change or update the rate when you tick-mark on the update rate from the purchase option.
  1. Use Color For Product Category: This option is to define colors for the product category. Only when you tick-mark on this option, then this option be enabled in the product category window. You can define categories colors-wise. 
  1. Use Lot Wise Rate(Y/N): With this option, you can easily enable the used lot-wise rate option. 
  1. Show Expired Batch in Sales: Select this option if you want to see all expired batch numbers in the sales transaction menu. 
  1. Update Purchase Scheme in Sales Scheme: With this option, you can update all the purchase schemes in sales schemes.
  1. Allow Discontinue Product in Sales:  Suppose your many products are discontinued in the SwilERP software. But you want to show them in the Sales transaction menu. Then you can tick-mark on this option. 
  1. Show Category Group in Touch Screen: This option is available only for those users who are using software in the touch screen window. After the tick mark on this option allows for showing category groups in the touch screen window. 
  1. Calculate Sale Rate While Import: Calculate Sales Rate While Import: Whenever you import the sales transaction, there is an option to calculate the sales rate while importing the invoice. Tick-mark on the calculate sales rate while importing to enable this option. 
  1. Show Virtual Products in Reports: With this option, you can enable the visibility of virtual products in the reports section.
  1. Default Purchase Rate from Previous Lot: The new purchase rate is automatically fetched from the previous lot when you tick-mark on this option. 
  1. Merge Product on Lot Alias Scan: With this option, users can merge products on lot alias scan. That means you can easily merge your products lot-wise. The option is enabled when you tick-mark the merged product on the lot alias. 
  1. Merge Product on Barcode Scan (Only for sell loose items): Users can merge their products on barcodes by enabling this option. When you tick mark the merge product on the barcode scan, the option is enabled in the SwilERP software.  
  1. Merge Product on Barcode Scan (Not applicable for sell loose items): By doing this option enabled, users can merge products on barcodes. Whenever you tick-mark on this option, the option is enabled on products in SwilERP. 
  1. Check Different Expiries for Same Batch in Purchase:  With this option, users can check different products' expiry dates in the same batch. When you enable this option, this is applied to products in SwilERP software. Users can easily view batch-wise products' expiry dates.
  1. Editable SKU Definition in Master: Doing this option enables users can have the right to edit SKU definitions in the Master section. Stock Keeping Unit (SKU) is important to manage your stock. In inventory management, a stock-keeping unit is the unit of measure in which the stocks of a material are managed. 

  1. Stock Basis: From this option, you can select the basis of the stock. There are two options given in the product information section. 

  1. Stock Date: Users can select the stock date option to manage their stock.

  2.  Expiry Date+ Batch Number: There is also an option to select the expiry date+ batch number to manage their stock.

  1. Batch Level: Users can also select the batch level in the product information section to manage batch numbers of products. There are two options given in the window: 
  1. Batch, Color, MRP: With this option, you can set products' batch as Batch, Color, MRP wise. 
  2. Color, Batch, MRP: With this option, users can set products' batch as Color, Batch, MRP wise.

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