How to Update Rate And Valuation in the System Default Window in Retailgraph

Update Rate and Valuation

How to Update Rate and Valuation Settings in the System Default Window in SwilERP (RetailGraph)


The System Default Window in SwilERP software provides access to Rate and Valuation settings for Sales and Purchase transactions. Users can set formulas or update settings as per their requirements. The 'Rate and Valuation' option is available in the System Default Window.

This article explains how to update the Rate and Valuation in SwilERP software. Access the "System Default" window and enter the password. Contact your local service provider or create a ticket on  Support.swildesk.com. to obtain the password.

Start with Login in the SwilERP dashboard to initiate the process:

  1. Go to the Options menu.
  2. Select the 'System Default' option.
Reference Window:
SwilERP Dashboard Window

Here are the following "Options for Updating Settings in SwilERP"

  1. Firstly, select the "Rate And Valuation"  option in the next window.

  1.) Cost Rate Calculation Method on Purchases:

Purchase Cost means the total cost for the item(s) or service purchased, including taxes, shipping costs and other fees, and contingencies. The users can tick a mark in the below-given options to add or less in the cost rate.
 Reference Window:
System Default Window

2.) Return's Tax Calculation Method:

Saleable Within Tax Period: If the recipient returns the goods to the supplier within six months of the date of their original supply, his tax liability on such returned goods will be the same as it was at the time of the original supply. 


Saleable After Tax Period:  If goods are returned after six months of the original date of the supply invoice, the applicable tax rate will be the rate staying on the date of such return.


Expiry: If the Expired goods are returned when the supplier does not refund the tax amount. Users can select the other given options from the drop-down list when they want to change these settings.


Damage: When the damaged goods are returned in that condition, the tax amount is not refunded. Users can select the given option if they want to change it.


Allow Sales Return Without Invoice (Claim Tax And Adjust): If the user wants to allow this calculation method, they can tick a mark in it.

 Reference Window:
System Default Window

3.) Rate for Margin Calculation:

Margin rates determine the cost of borrowing for the investor. A margin rate is the interest rate that applies when investors trade on margin.
Margin rates can vary from one brokerage to the next, and different factors affect the rates brokerages charge. The users can choose the option in the given options accordingly.
  1. On Cost Rate
  2. On Sales Rate
  3. On MRP
 Reference Window:
System Default Window

4.) Discount Calculation On:

The basic way to calculate a discount is to multiply the original price by the decimal form of the given percentage rate. To calculate the sale price of any item, we need to subtract the discount from the original price. Both options are given below; select as per the requirement.
  1. Sales Rate
  2. Sales Rate-Discount
 Reference Window:
System Default Window

5.) Valuation:

Valuation is the analytical process of determining an asset or company's current (or projected) worth. There are many techniques used for Valuation, such as Valuation on sales rate, Valuation on belling rate, MRP, purchase rate, and cost rate. these techniques can be applied on Sales/purchase/on stock/ on opening or closing stock, etc.
 Reference Window:
System Default Window

6.) Maximum Other Adjustment Allowed in Purchase: 

In this option, you can enter the maximum amount to allow adjustment in the purchase.
 Reference Window:
System Default Window

7.) Always Import Trade Rate As Sale Rate:

       When you want to import Trade Rate as Sale Rate, you can tick the mark in the given check box.

 Reference Window:
System Default Window

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