How to Update Rate & Valuation through System Parameters option in SwilERP

Update Rate and Valuation In SwilERP

How to Update Settings of Rate & Valuation through System Parameters option


Introduction: Rate And Valuation


Rate: A certain quantity or amount of one thing is considered concerning a unit of another thing and used as a standard or measure.

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Valuation: Valuation is a Part of Managing Inventories; users can easily do inventory valuation in SwilERP. Valuation is essential because it can identify whether a stock is overvalued, undervalued, or at market price. It can be used to analyze your business, run it, and, most importantly, manage your inventory.

Valuation is essential for a business because it can be used to identify whether a stock is valued by Cost Rate, MRP, Billing Rate, Trade Rate, Purchase Rate, and Sale Rate. You can select any option for the valuation of stock; after the Valuation of Stock, users can also view Reports of different types.


The system Parameters Window provides you access to update the Rate and Valuation for the Sales and Purchase transactions. In this window, users can update the settings according to the requirements. In the SwilERP software, the System Parameters window has a 'Rate and valuation' option.
This article will discuss how to update the Rate and Valuation in the SwilERP software.

Start with Login in the SwilERP dashboard to initiate the process:

  1. Go to the System tab.
  2. Select System Maintenance > System Parameters.
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Reference Window:
System ParametersSwilERP Dashboard Window

Note: When you click on the "System Parameters" window, a pop-up window will open and ask for a password; to know this password, contact your local service provider or make a ticket on: Support.swildesk.com.


Here are the following options to update Rate and Valuation in System Parameters Window:
  1. Firstly, select the "Rate And Valuation"  option in the next window.

1.) Cost Rate Calculation Method on Purchase:  

Purchase cost is the total cost for the item or service purchased, including taxes, shipping costs, other fees, and contingencies. As per the requirement users can tick marks in the below-given option, which are highlighted in the below-given image.

Reference Window:
Cost Rate Calculation Method on PurchasePurchase Rate Options Window

2.) Return's Tax Calculation Method:

Saleable Within Tax Period: If the recipient returns the goods to the supplier within six months of the date of their original supply, his tax liability on such returned goods will be the same as it was at the time of the original supply. 


Saleable After Tax Period:  If goods are returned after six months of the original date of the supply invoice, the applicable tax rate will be the rate staying on the date of such return.

Expiry: If the Expired goods are returned when the supplier does not refund the tax amount. Users can select the other given options from the drop-down list when they want to change these settings.


Damage: When the damaged goods are returned in that condition, the tax amount is not refunded. Users can select the given option if they want to change it.

Allow Sales Return Without Invoice (Claim Tax And Adjust): If the user wants to allow this calculation method, they can tick a mark in it.


Reference Window:
Tax CalculationRate And Valuation Tab Window

3.) Rate for Margin Calculation:

Margin rates determine the cost of borrowing for the investor. A margin rate is the interest rate that applies when investors trade on margin.
Margin rates can vary from one brokerage to the next, and different factors affect the rates brokerages charge. The users can choose the option in the given options accordingly.
  1. On Cost Rate
  2. On Sales Rate
  3. On MRP
Reference Window:

Margin Calculation


4.) Discount Calculation On:

The basic way to calculate a discount is to multiply the original price by the decimal form of the given percentage rate. To calculate the sale price of any item, we need to subtract the discount from the original price. Both options are given below; select as per the requirement.

  1. Sales Rate
  2. Sales Rate-Discount

Reference Window:

Discount Calculation


5.) Valuation:

Valuation is the analytical process of determining an asset or company's current worth. There are many techniques used for valuation, such as  Valuation on Sales rate, Valuation on Billing rate, MRP, Purchase rate, and Cost rate. These techniques can be applied to Sales/Purchase/Stock Transfer/Opening and Closing stock, etc.


Reference Window:
ValuationValuations Option Window

6.) Maximum Other Adjustment Allowed in Purchase:

      In this option, you can enter the maximum amount to allow adjustment in the purchase.

7.) Always Import Trade Rate As Sale Rate:

       When you want to import Trade Rate as Sale Rate, you can tick the mark in the given check box.


Reference Window:

Import Trade Rate As Sale Rate

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