View Vendor/Supplier Ledger Report
How to View Vendor Ledger Report in SwilERP (RetailGraph) Software
What is a Vendor/Supplier Ledger?
The Vendor Ledgers consist of all transactions relating to each Vendor or supplier. The open entries for each supplier will show the invoices that have yet to be paid or matched with either payment or credit notes. The users can also analyze the ledger details in the supplier Ledger report.
SwilERP software provides you a feature to view the Vendor/Supplier Ledger report. This article will teach you how to view and analyze vendor ledger details. Firstly you have to go to the Reports menu; inside the reports menu, there is an option available that is
Vendor Ledger; open
it with a single click, and in this report, the users can view the vendor name, opening balance, purchase date, due amount, net amount, due balance, etc.
Do follow the below steps to view the report:
Start with Login in the SwilERP dashboard to initiate the process:
-
Select the
Reports
menu.
-
Then select,
Purchase Reports > Vendor Ledger.
Reference window:
SwilERP Dashboard Window
Let's see how to view the data in this report:
-
Firstly, go to the
Home
tab.
-
Select the
Date Range '
From to To.'
-
Select the
Location
from the drop-down list.
-
Select the
Report Type
and select the option in which you want to view the details.
-
As per the requirement, you can tick or untick in the below-given options:
-
Only unadjusted transactions.
-
Print PDC Entries.
-
Print Opening Balance.
-
If the users want to view the details of a particular
Vendor
and
the
Posting Account
of a vendor, they can select these from the given option.
-
Click on the
Vendor
tab, and apply a filter according to the requirements.
-
Now, click on the
View
tab.
Reference window:
Ledger Report Window
-
From the
Home
tab.
-
Click on the
Chart
tab.
-
Inside the chart tab, there are given many options of chart form, select in which you want to convert the data.
Reference window:
Chart Tab Window
How to Analyze the Vendor's Ledger data:
-
Go to the
Analysis
tab.
-
Select the
Date-Range
from which you want to analyze the details.
-
Click on the
View
tab.
-
Use the field list to arrange fields in a Pivot Table.
-
After choosing fields, you will see the data in
Analysis Grid.
-
Enter the name and click on the
Save
tab to save this report.
-
If you want to open the previous report, enter that report name and click on the Open tab.
-
Users can
Remove/Export/Import
the report as their requirement.
-
You can set
Grid
as per the requirement.
Analysis Data Window
How to use the Areas Section:
Use the areas section (at the bottom) of the field list to rearrange fields the way you want by dragging them between the
four areas.
Fields that you place in different areas are shown in the PivotTable as follows:
-
Filters
-
Columns
-
Rows
-
Values
Reference window:
Analysis Report Window
-
After analyzing the data, if you want to view the details in the Chart form, click on the given chart option.
Reference window:
How to view Raw data of vendors' ledger details:
-
To view the
Raw Data
of ledger ,click on the given option.
Reference window:
Raw Data Window
How to Print and Preview the report:
-
Go to the
Display
tab.
-
If the user wants to take the printout of this report, they can select the
Print
and
Preview
tab.
Reference window:
Print & Preview Tab
-
From the
Display
tab.
-
Click on the '
T
' point.
-
Inside the '
T
' point, there are given many export formats; select which format you want to export the report.
Reference window:
Export Tab Window
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