How to Zero Data Entry with AllScan in SwilERP

Zero Data Entry with AllScan in SwilERP (RetailGraph)

How to Scan Product Batch Details with Zero Data Entry Process


SwilERP has introduced a solution with their new feature, AllScan. With zero data entry, you can now easily scan the product batch details via the AllScan mobile application and have it automatically added to your bills. This feature is available in SwilERP software for multiple transaction entries i.e., purchase invoice, purchase challan, purchase return, purchase debit note, sales invoice, sales challan, sales return, sales credit note, and verify transaction. In this article, we'll walk you through how to use AllScan and discuss its benefits to your businesses.



Remember two things before starting the process:
  1. Install the latest version of SwilERP software to implement the process.
  2. The Mobile & Desktop must be connected with same network.

Step:1 Install MySQL in your System

For successful implementation of the Allscan process in SwilERP software, the initial step involves installing MySQL on your system.

Start with login in SwilERP dashboard to initiate the process

Step:2 Allow AllScan Option in System Default

  1. Go to the Options Menu> System Default.
  2. To open the window you have to enter the password. For password, users can contact to their local service provider or make a ticket on Swil.Support.Desk.
Reference image:


  1. After that, a new window of System Default will appear in the next slide.
  2. Go to the Others section & Tick-mark on "Allow AllScan" option.
  3. Click on the Save button, and a password window appears. Enter the same password here, and window will be saved.
Reference image:

Allow AllScan
Note: After allowing Allscan option, you have to re-login the software.

Step:3 Registration of AllScan Application

  1. Go to the Option Menu> AllScan Export> Registration.
  2. A registration window appears. Here you have to enter password, client type & validation date.
  3. The Stockist Password & Valid till Date provided by SWIL team.
  4. Select the Client Type as Stockist from the drop-down list.
  5. Click on the Register button.
Reference image:



Note: After doing registration process, you have to re-login the software again.

Step:4 Install the AllScan Mobile Application

  1. Now, install the AllScan ERP mobile application from Play Store.
  2. After Installing the application you have to connect the application with SwilERP.
Reference image:
Mobile ApplicationAllScan Application Window

Step:5 Connect AllScan Application with SwilERP

  1. Go to the Option Menu> AllScan Export> Pair Device Option.
  2. After that, a Pair Device Barcode appears on the screen.
  3. You have to Scan this barcode with Mobile Application.
Reference image:


Step:6 Scan the Products with Application

  1. To scan the products, first you have to open the Transaction window.
  2. Make sure first you opened the transactions window. After that you scan the barcode with Mobile Application.
  3. For example, you selected Sales Invoice transaction. As you will see in the below-given reference image.
Reference image:


  1. To scan the product easily with mobile you need a AllScan Box in which you can scan the products.
  2. You can easily find this box in market or contact to your local service provider.
Reference image:

AllScan Box
White Box Window
  1. Now, scan the product with Allscan mobile application.
  2. Enter the Customer Name in the column. For which you want to create sales invoice.
  3. And after scanning all the products will automatically added to the Sales Invoice window.
  4. To add same product's multiple quantities in the bill, you have to scan the product multiple times.
Note: Ensure the Batch, MRP, Exp<Mfg details are mentioned on the strip you are scanning.

Reference image:
Allscan mobile application

Note: Follow the same scanning process for all transactions mentioned above in the information.

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