How to Scan Product Batch Details with Zero Data Entry Process in SwilERP Software

Zero Data Entry with AllScan in SwilERP

How to Scan Product Batch Details with Zero Data Entry Process


SwilERP has recently introduced AllScan, a revolutionary feature that enables users to effortlessly scan product batch details via the AllScan mobile application. The AllScan feature eliminates the need for manual data entry by automatically adding scanned details to your bills. This feature is available for multiple transaction entries, including purchase invoice, purchase challan, purchase return, purchase debit note, sales invoice, sales challan, sales return, sales credit note, and verify transaction.



In this article, we will guide you through the process of using AllScan and discuss its benefits to your business.

Important things to Keep in Mind Before Starting the Process:
  1. Install the latest version of SwilERP software before implementing the process.
  2. Ensure that both your mobile device and desktop are connected to the same network to enable seamless during the scanning process.

Start with login in the SwilERP dashboard to initiate the process:

Step 1: Enabling the AllScan Option in System Parameters

  1. Go to the System menu
  2. Select System Maintenance > System Parameters.
  3. To access the system parameters and enable the AllScan option, a pop-up window will appear prompting you to enter a password. If you don't have the password, please contact your local service provider or create a ticket on Swil.Support.
Reference Image:
System MaintenanceSwilERP Dashboard Window
  1. Once you have entered the correct password in the System Parameters window, a new window for System Parameter will appear.
  2. From there, navigate to the "Others" section and locate the "Allow AllScan" option.
  3. Tick-mark the "Allow AllScan" option to enable it.
  4. Click on the Save button to confirm the changes.
Reference Image:
allow allscanAllow AllScan Option

Note: Once you have enabled the AllScan option in System Parameters, you will need to re-login to the SwilERP software for the changes to take effect.

Step 2: Registering the AllScan Application

  1. Go to the Utility menu.
  2. Select Options > AllScan > Registration.
  3. Enter the Stockist Password and Valid till Date provided by the SWIL team.
  4. Select the Client Type as "Stockist" from the drop-down list.
  5. Click on the "Register" button to complete the registration process.
Reference Image:
Registering the AllScan ApplicationRegistration Window

Note: Once registration is done, you will need to re-login to the SwilERP software for the changes to take effect.

Step:3 Install the AllScan Mobile Application

    1. Install the AllScan ERP mobile app from the Play Store on your mobile device.
    2. Once installed, connect the app to RetailGraph to begin using the AllScan feature.

    Reference Image:
    AllScan Mobile ApplicationAllScan Application Window

    Step:4 Connect AllScan Application with SwilERP

    1. Go to the Utility Menu, then select Options, followed by AllScan, and then Pair Device. (Utility Menu > Options > AllScan > Pair Device)
    2. A Pair Device Barcode will appear on the screen.
    3. Open the Mobile Application and scan the Pair Device Barcode to pair the device.
    Reference Image:
    Connect AllScan Application with SwilERPSwilERP Dashboard

    Step:5 Scan Products using the Mobile Application

    1. To scan products, open the Transaction window first.
    2. Once the Transaction window is open, use the Mobile Application to scan the barcode.
    3. Make sure you have selected the appropriate transaction type (e.g. Sales Invoice) before scanning the barcode. 
    Reference Image:
    Scan ProductsSwilERP Dashboard
    1. To easily scan products with your mobile device, you'll need an AllScan Box.
    2. You can find an AllScan Box at your local retailer or by contacting your service provider.
    Reference Image:
    AllScan BoxAllSacn Box Window
    1. Scan the product using the AllScan mobile application.
    2. Enter the Customer name in the appropriate column to create a sales invoice.
    3. The scanned products will be automatically added to the Sales Invoice window.
    4. To add multiple quantities of the same product to the bill, scan the product multiple times.
    Note: Please ensure that the product strip being scanned contains Batch, MRP, and Expiry or Manufacturing details.

    Reference Image:
    Customer nameSales Invoice Window

    Note: Follow the same scanning process for all transactions.

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