How to Make Receipt Entry for payment received from customer ?
Any money received from customers/Debtors against Sales Invoices or on Account/advances is to be recorded via receipts. To enter receipts from the customer, you can use one of the following two options:-
If Customer paid the amount through Cash/Cheque then create Receipt Entry for accounting purpose. In Unisolve We can make a Receipt Entry with the following 2 options.
Option 1 (Receipt Entry)
Receipt Entry option available in Sales Menu. Image as per below:
In Receipt Entry, Customer adjusts Sales Invoices in 3 different ways:
- You can select Bank Account or Cash in Hand Account in Cash/Bank A/c
- Select Sales Person Name if you want to enter Receipt entries Sales Person wise. In this process software shows only those customers which linked with this Salesman which you have selected.
- Enter Receipt Number & Receipt Date.
- Select Rebate A/c and Interest Account for posting Interest & Rebate Posting.
- Select Station if you want to enter Receipt entries Station-wise. In this process software shows only those customers who linked with this Station Name which you have selected.
- Bill by Bill: In this way, the Customer entered our Client Name & enter the received amount then adjust Outstanding Bill by Bill. The software shows all Pending Outstanding Invoices & Customer adjust with a selection of every Pending Outstanding Invoice. In this process, if you want to give Rebate & Charged Interest then these options are also available to create these entries. Invoice Discount Amount also shows when open Outstanding Invoice Detail. Image as per below:
2. Statement: In this way, the Customer entered our Client Name & entered the received amount then the software open outstanding detail as per the given date range of the Statement. The software shows all Pending Outstanding Invoices & Customer adjust with a selection of every Pending Outstanding Invoice. In this process, if you want to give Rebate & Charged Interest then these options are also available to create these entries. Invoice Discount Amount also shows when open Statement for Outstanding Invoice Detail. Image as per below:
3. Other: In this way, You Select another option if you don’t want to adjust the Receipt amount against any Invoice.
Option 2 (PDC Receipt Transaction )
How to manage PDC (Post Dated Cheques)
How to manage PDC (Post Dated Cheques) in Unisolve & Cross
- If your customer has given a post-dated (you can use it for current dated cheque as well) cheque against Outstanding Payment go to Account-> PDC Transaction-> PDC Receipt as per showing below image:
2. Now enter this option select customer name and enter the amount (Cheque Amount) and fill the Cheque No. and date and Bank Name and select type (Bill By Bill and Other) and select bills and save this transaction as per Showing below image.
Note: Select Bill by Bill option that why have all bills payment status properly and which bill payment has been paid or not.
3. Now you can check the status of PDC Receipt Pending Details which PDC Receipt is pending go to Account-> PDC Transaction-> PDC Pending as per showing below image:
4. Now when your PDC Cheque Deposit date that date you have to convert your PDC Cheques into a Bank Deposit voucher. For this please use Accounts-> PDC Transaction-> PDC Deposit option. Image as per following:
5. When you convert PDC Deposit in Bank Deposit that system asked one question “Print Report”. When you enable this option then All PDC which you have clear then this option print all PDC Cheque Summary in a single screen. You can use this report to deposit your Cheques in Bank. After this no need to fill Cheque Deposit slip in Bank.
6. Now you can Check your PDC Deposit and also check bill by bill payment in the accounting voucher. Please go to Account-> Transaction-> Voucher and modify the deposit voucher as per the below image:
Note: Please do not use Cash Receipt/Bank Deposit in Accounts->Transaction->Voucher option to make Receipts from Customers.
If you require support, please read the following:-
Thanks
SWIL Team
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