Auto E-Way Bill Generation from RetailGraph ERP | E-Way Bill Auto Generating

Generate Auto E-Way Bill in SwilERP Enterprise

How to Generate Auto E-Way Bills in SwilERP Enterprise


What is E-way Bill?

The e-way bill is another major reform under the goods and services Tax (GST) regime for tracking goods movement. It is typically required to accompany goods on their movement from the consignor to the consignee. It is governed by a uniform set of rules applicable throughout the country. It is generated electronically on the e-way portal.

When is an E-way bill Generated?

An E-way bill is required when a movement of goods of value is more than Rs 50,000. The registered company generates it before the commencement of the activity. It must contain the details of the goods being transported.

 

This article will explain generating and uploading auto E-way bills on the government portal. SwilERP Enterprise software provides an option to generate the auto E-way Bills in the 'GST' Menu. To generate the auto E-Way bills in SwilERP Enterprise , follow the below steps:

Note: Before doing this process, your SwilERP Enterprise software should be updated to the new version. 

  1. Things to note which is essential before doing the process:

Before generating of Auto E-way bill, check whether the following options are correctly updated or not in your Company/Customer/Product Master:  
  1. Pin Code (Mandatory): Please check & update the Pin Code in your Company Information & also check & update the Customer's Pin code in your Customer Master. (It should be written without space) 
  2. Distance (Mandatory): Please check & update Distance in your Customer Master
  3. Transport Name: Please update the Transport name in Customer Master if you have the GST Number of the Transport company.
  4. Otherwise, if you do not have a GST number, then Enter the Vehicle number of the transport company.
  5. GSTIN (Mandatory): Set GSTIN of customer according to GST Portal in your Customer Master.
  6. Station/State (Mandatory): Mention correct Station and State name.
Note: You can also streamline the process of generating Auto E-Way Bill within the "SwilERP software."

Now, start with the SwilERP dashboard to initiate the process:

1.) First step is to enter the Login Details before generating E-Way Bills:

  1. Go to the GST menu. 
  2. Select E-Way Bills > Login Detail option.
     Reference Image:
SwilERP Dashboard Window

  1. To enter the Login Details in the next appearing window:

  1. Untick Provided through Third Party Service Providers CMS.
  2. Here you need to insert the Password. To know the password, contact your local service provider or generate a ticket on www.swildesk.com. 
  3. Next Please enter your E-Way website User ID & Password, which Government provides.
  4. Select the Path for exporting the E-Way Bills file (select the Path as per your convenience). 
  5. After that click on "Ok" button.
    Reference Image:
Login Detail Window

  1. To Generate Auto E-Way Bills:

  1. Go to the GST tab.
  2. Select the E-Way Bills > Generate E-Way Bills (Auto).
     Reference Image:
SwilERP Dashboard Window

  1. How to Generate Auto E-Way Bills in the next slide:

  1. Go to the Home tab.
  2. Select the Date Range 'Form to To'.
  3. In the Transaction Type, select the invoice for which you want to generate auto E-Way Bills (for example, you have selected Sales invoice).
  4. Select the Party name if you want to generate the E-Way for the particular party.
  5. Enter the Bill Amount, and bills will be shown as per the entered amount.
  6. Select the Trans Type as 'All'.
  7. Tick mark in the Generated Bills & Non Generated Bills accordingly.
  8. Select the Series, if required.
  9. Click on the View option.
  10. After that, you'll see all your chosen criteria transactions in the below-given screen.
     Reference Image:
E-Way Bill Window
  1. Double click on the Station column, shipping details window will open, enter the all shipping details properly in it.
  2. Tick-Mark on the invoice to generate the auto E-Way Bills for the same. 
  3. After selecting the invoice, go to the Generate (SWIL) button and click on it. 
  4. If you want to cancel the generated auto E-Way Bills click on the Cancel tab as shown in the below image
     Reference Image:
E-Way Bills Window

  • How to upload E-Way Bills on Government Portal :

After clicking on Generate (SWIL) button,  you need to upload the same file to the government website. To upload, click on the Generate (SWIL), and a pop-up window will open, enter the Captcha code and click on the Log-in option, and the file will be uploaded automatically.


  1. How to view Auto Generated E-Way Bills:

         After generating the E-Way bills, the user wants to view the auto-generated E-way bill, then follow the below-given steps:
  1. Select the Date Range.
  2. Tick mark in the Generated Bills check box.
  3. Click on the View tab, and auto generated E-Way bills will show you.
Reference Image: