Learn How to Update GST Lock Date for Sales in RetailGraph Software

Update Sales GST Lock Date

How to Update GST Lock Date Sales in SwilERP (RetailGraph)


Meaning of GST Lock Date

Lock Date means the date after which you can no longer edit the transaction against or where any positions related to an invoice may no longer be Edited. As part of your GST Return, you must provide information on your sales. You will not be able to make any changes to the data once it has been submitted. For that reason, you need to lock sales transaction data in a way that no one will be able to edit it.


SwilERP has featured the option of Update GST Lock Date, in which you can lock the date of the sales transactions at your convenience. For example, you have submitted the GST return till September 2022, and now you want to lock the date till 30th September. Then you can do it from this option in GST form.


Start with Login in SwilERP Dashboard to initiate the Process

  1. Go to the GST Section> Update GST Lock Date (Sales) 
Reference image:
SwilERP Dashboard Window

How to Update Lock Date

  1. A new window of Update GST Lock Date will appear in the next slide.
  2. Enter New Date in the column till the date you want to Lock. (For example, you selected the 30th of September)
  3. Tick-Mark on the Generate "Sales and Stock Data" option. If you want to generate "Sales & Stock Reports" faster.
  4. Press OK to Save the window.
  5. While Saving the window, It will ask you to enter the password. To enter the password you can contact your service provider or make a ticket on SWIL Support Desk.

Note: The "Generate Sales and Stock Data" option is used for viewing Sales & Stock Reports faster. 


As shown in the below-given image:



How can you view Lock Date Details?

  1. After saving the Lock Date window, now you want to view lock date details in SwilERP software.
  2. Go to the Sales Section and click on the Sales Invoice.
  3. Go to the View section and browse the invoice which you created before 30th September.
  4. After that, come back to the Home section, and you can see the Lock Sign on the top of the left side of the screen.

  5. Which means you can not edit the Invoice. The Save option will be automatically disabled, as you can see in the below-given reference image.

Reference image:

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