Step-by-Step Guide to Integrating SwilERP with Razorpay POS

Step-by-Step Guide to Integrating SwilERP with Razorpay POS

How to Integrate SwilERP with Razorpay POS


SwilERP allows you to integrate different payment gateways to make customer transactions easier and faster. One such integration is with Razorpay POS, which enables businesses to accept payments through UPI, debit/credit cards, and other modes.

This guide walks you through the steps to integrate Razorpay POS with SwilERP Admin and use it while billing.


Step 1: Log in to Swil Admin

  1. Open the Swil Admin login page. ( admin.swilerp.com)
  2. Enter your registered email address and password.

  3. Click on Sign In.


Reference Image:

Swil Admin Login Window

Step 2: Go to Integration  

  1. After login, you will see the Swil Admin Dashboard.

  2. From the left-side menu, select Integration.


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Swil Admin Dashboard Window

Step 3: Select Payment Integration  

  • Inside the Integration module, you will see a list of available payment gateways:

    • Razorpay POS

    • Paytm

    • Fingpay

    • PhonePe

  • Click on Connect Razorpay.


Reference Image:

Payment Integrations Window

Step 4: Add Devices  

  • After connecting Razorpay POS, you will see the list of already added devices (e.g., PineLAB, AxisPOS).

  • To add a new device, click on the + Add Device button.


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Add Device Window

Step 5: Enter Device Details  

Fill in the following details provided by Razorpay:

  • Device Type: Razorpay POS (selected by default)

  • Select Branch: Choose the branch name (e.g., Krishna Enterprises)

  • Other Details: Enter the Merchant ID, Terminal ID, Device ID, Username (API), App Key, Device Name, and Password provided by Razorpay.

  • Once all details are entered, click on Add to save the device.


Reference Image:

Add Device Window

Steps to Create Credit Card Types in SwilERP  

  • Go to Masters → Others → Credit Card Type.

  • A new window will open, showing the list of existing payment types.

  • Click on New to create a new type.


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SwilERP Dashboard / Credit Card Type Window

Create RazorPay Card Type  

  • Credit Card Type: RazorPay Card

  • Account: Select Bank Account

  • Parameter: PY-CARD

  • Click Save


Reference Image:

Razorpay Card Type Window

Create RazorPay QR Type  

  • Credit Card Type: RazorPay QR

  • Account: Select Bank Account

  • Parameter: PY-QR

  • Click Save

  • Now, both RazorPay Card (for card payments) and RazorPay QR (for QR payments) will be available for billing.


Reference Image:

Razorpay QR Type Window

Steps to Create a Sales Bill in SwilERP  

  • Go to Sales > Sales Invoice.
  • Enter customer and product details.

  • Click on Save to generate the sales bill.


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SwilERP Dashboard / Sales Invoice Window

Add Payment Details  

  • After saving, the Payment Details window will open.

  • Select Card/UPI as the payment option.

  • Choose RazorPay Card or RazorPay QR from the dropdown.

  • Click Save.


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Payment Details Window

  • The Payment Device List window will appear.

  • From the list of POS devices (e.g., AxisPOS, PineLAB, PhonePePOS), check the box next to the Razorpay device.

  • Click OK.


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Payment Device List Window

  • The message Waiting for Payment Confirmation will appear.

  • Click Check Payment Status to verify.

    • If confirmed, the system updates the status and completes the transaction.

    • If not, you can click Cancel to stop.


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Payment Status window

  • Once successful, a message will appear: Payment completed successfully.

  • Click OK to confirm.


Reference Image:

Payment completed confirmation Window