How to Sync SwilMart Orders with SwilERP

How to Sync SwilMart Orders with SwilERP

Step-by-Step Guide to Viewing Order Details in SwilMart Admin 

Efficient order management is essential for running your online store smoothly, and the SwilMart Admin dashboard provides powerful tools to help you search, filter, and take actions on customer orders. This guide walks you through the complete process—from logging into the portal to applying filters, using quick actions, and syncing orders with your ERP.

Log in to Your SwilMart Admin Account 

  • To get started, visit the SwilMart Admin login page: mart.swilerp.com
  • Enter your Email and Password, then click the Sign In button.
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SwilMart Admin Login Image
  • Once logged in, you will land on the Dashboard.
  • From the left-side menu, click on Orders to open the Orders Management page.

Here, you will see:

  • Total Orders Count

  • Total Amount

  • Average Order Value

  • Highest Order Value

  • Status Types

  • Payment Types


Reference Image:
Order Management Page Image

Using the Search Panel  

  1. You have sorting and filtering options at the top of the screen.
  2. The Search tab on the left side helps you find specific orders quickly.
  3. You can search using the following fields:

Search Fields Available:  

  1. Order Number
    Search using full or partial order number.
  2. Customer
    Find orders linked to a specific customer.
  3. ERP Order ID / ERP Entry Number / ERP Transaction Alias
  4. Helpful when working with ERP-integrated systems.

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Apply Advanced Filters, Amount Range & Quick Filters  

  • Use the Search Panel to refine order results with multiple filtering options.
  • Available advanced filters include:

    • Order Status (Pending, Completed, Cancelled, Returned, etc.)

    • Payment Filters

      • Payment Status (Pending, Completed, Failed.)

      • Payment Method (Cash, Credit, Online Payment, Wallet, etc.)

    • Shipping Status (Pending, Completed, Failed)

    • Date Range (Start Date & End Date for specific periods)

  • Scroll down to access additional controls:

    • Amount Range

    • Data Options

    • Quick Filters

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Managing Orders with Action Buttons  

Each order in the list includes several action buttons under the Actions column.
Available Actions:  

  • View Order Details – Check complete order information.

  • Add Remark – Add notes or comments to the order.

  • Cancel Order – Cancel the order instantly.

  • Sync with ERP – Update the order in your ERP system.

  • Clicking the Sync icon will push order data to your ERP and display a confirmation message, such as:  Order synced with ERP successfully.


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