Update Your Tax Codes in SwilERP as Per Latest GST Updates

Covered Products and Sectors

Important: The details provided above are more specific to the Pharma industry.

For information related to other business sectors, please visit the official Government GST website.

This guide explains step by step how to create and update your product tax codes/slabs by applying appropriate filters, selecting the correct categories, groups, HSN codes, and assigning new tax codes efficiently. This process helps you stay compliant with the new GST slabs while ensuring accurate billing and reporting.

Please take a proper backup of your data before running this process.

Step 1: Check Updates & Download Tax Code Update Option

1. Click on the Alert button in SwilERP.
2. An Alert Message window will appear.
3. Click on the Check Your Updates option.
   
4. Here, tick mark on the "Download Query – GST 2.0 Rationalization Changes".
   
5. Click OK to start the download.
6. Once the process is complete, a success message will appear:
1. "Query has been imported successfully"
7. Click OK to confirm and proceed.
   

Info: After completing this process, please re-login to your SwilERP software to apply the changes.

Alert Window

 

Note: After downloading the update, the default rights to create or change tax codes will be automatically assigned to the Store Head.

If you want to give access to another user, you can do it manually by referring to this How to Give User Rights in SwilERP article.

GST 2.0 Rationalization Changes

1. Go to the Options section.
   
2. Open GST 2.0 Rationalization Changes Form.
   
3. With this form, you can do following processes:
   
1. Create New Tax Code
   
2. Change Tax Code in Product and Lot
   
3. Change HSN Code in Product
   

Additionally, you can view the count of products and lots based on tax codes. This helps you easily check how many products and lots are assigned to each tax code.

Reference image:

GST 2.0 Rationalization Changes Window

Step 2: How to Create New Tax Code

1. Go to the GST 2.0 Rationalization Changes Form.
   
2. Click on the "Create New Tax Code" - "C" button.
   

Reference image:

Create New Tax Code Window

For Sale:

1. Use Tax Code - "SG1_O2” – 12% to 5%
   
2. Use Tax Code - "SG1_O3” – 18% to 5%
   
3. Use Tax Code - "SG0_O2” – 12% to 0%
   
4. Use Tax Code - “SG0_O1” – 5% to 0%
   
5. Use Tax Code - “SG0_O3” – 18% to 0%
   
6. Use Tax Code - “SG3_O4” – 28% to 18%
   

For Purchase:

1. Use Tax Code - “PG1_O2” – 12% to 5%
   
2. Use Tax Code - “PG1_O3” – 18% to 5%
   
3. Use Tax Code - “PG0_O2” – 12% to 0%
   
4. Use Tax Code - “PG0_O1” – 5% to 0%
   
5. Use Tax Code - “PG0_O3” – 18% to 0%
6. Use Tax Code - “PG3_O4” – 28% to 18%

Note: These new tax categories are created to help you easily identify in the future whether products fall under the new or old GST tax slabs.

1. Select the New Sales and Purchase Tax Code you want to create.
   
2. After selecting, click on the Save button.
   

Reference image:

New Tax Code Window

Step 3: How to Change Tax Code in Product and Lot

1. Go to the GST 2.0 Rationalization Changes Form.
   
2. Click on the "Change Tax Code in Product and Lot" - "T" button.
   

Change Tax code in product window

1. In this form, use the appropriate filter options to generate the product list for updating the tax code.
   
2. Select Category, Group Name, HSN Code, and Tax Code as needed to filter the data. You can use any combination of these filters to generate the desired product list.
3. Based on your selected filters, the product list will appear in the table below.
4. Select the products you want to update.
   
5. From the dropdown, choose the New Tax Code that you created earlier.
6. If you want to apply the new tax code to product lots as well, tick the Change in Lot option.
7. Click Save to apply the changes.
   

Change Tx Code Window

Step 4: How to Change HSN Code in Product

1. Go to the GST 2.0 Rationalization Changes Form.
   
2. Click on the "Change HSN Code in Product" - "H" button.
   

Reference image:

Change HSN Code Window

1. In this form, use the appropriate filter options to generate the product list for updating the HSN code.
   
2. Select Category, Group Name, HSN Code, and Tax Code as needed to filter the data. You can use any combination of these filters to generate the desired product list.
3. Based on your selected filters, the product list will appear in the table below.
4. Select the products you want to update.
5. From the dropdown, choose the New HSN code.
   
6. Click Save to apply the changes.

Reference image:

Change HSN Code Window